English Veterans Football Club

Privacy Policy

For EVFC (English Veterans Football Club)

Effective Date: 1st January 2026
Last Updated: 7th January 2026

1. Introduction

English Veterans Football Club (“EVFC”, “we”, “us” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and share your personal data when you:

  • Visit our website at https://evfc.co.uk/ (“Website”),

  • Register as a player, staff, club member or volunteer,

  • Sign up for newsletters, events or communications,

  • Interact with us in any other way.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

EVFC is a community football club for veterans based in England.
Data Controller: English Veterans Football Club
Contact Us: HERE

This means that we are responsible for deciding how we hold and use personal data about you.

3. Personal Data We Collect

We may collect and process the following types of personal data:

a. Players Contact Information

  • Name, postal address, email address, age, telephone number;

b. Player Details

  • Player/staff/official data, team information, dates of participation;

c. Website Data

  • IP address, browser type, cookies (see section 6);

d. Communications Data

  • Newsletter preferences, contact history;

4. How We Use Your Personal Data

We use your personal data to:

  • Administer you as a player, participation and contact requests,

  • Provide information about EVFC events, activities and services,

  • Respond to enquiries and support requests,

  • Comply with legal obligations and protect our legitimate interests,

  • Improve our Website and communications.

We will only process personal data where we have a lawful basis, such as consent, performance of a contract, legal obligation, or legitimate interest.

5. Lawful Basis for Processing

We rely on the following lawful bases under UK GDPR:

  • Performance: e.g., club players and staff administration.

  • Consent: e.g., email newsletters and marketing.

  • Legitimate interests: e.g., website analytics and improving our services.

  • Legal obligations: e.g., safeguarding, insurance or compliance requirements.

6. Cookies and Tracking Technologies

Our Website may use cookies and similar technologies to collect usage data about how visitors interact with the Website (e.g., IP address, device, pages visited). These may include:

  • Essential cookies – necessary for the operation of the Website.

  • Analytics cookies – to understand usage patterns.

You can control cookie preferences via your browser settings. If we use non-essential cookies (e.g., analytics), we will obtain consent where required.

7. Sharing and Disclosure

We may share your personal data with:

  • Club officials and staff for administrative purposes,

  • Service providers who help manage data or services (e.g., newsletter platforms),

  • Regulatory authorities, law enforcement or in legal proceedings if required by law.

We do not sell your personal data to third parties for marketing purposes.

8. International Transfers

Your data will generally be processed within the UK. If we share data with providers outside the UK, we will ensure appropriate safeguards are in place, consistent with data protection law.

9. Data Security

We use appropriate technical and organisational measures to protect personal data against unauthorised access, loss or destruction. These include secure servers, encrypted communications where possible, and access controls.

10. Data Retention

We retain personal data only for as long as necessary for the purposes for which it was collected and to comply with legal obligations. Specific retention periods depend on the type of data and usage.

11. Your Rights

Under UK GDPR, you have the right to:

  • Access personal data we hold about you,

  • Correct inaccurate data,

  • Request erasure or restriction of processing,

  • Object to processing,

  • Withdraw consent at any time (where processing is based on consent),

  • Lodge a complaint with the Information Commissioner’s Office (ICO).

To exercise your rights, contact us at contact page.

12. Changes to This Policy

We may update this Privacy Policy as necessary. Any changes will be posted on this page with a new effective date.

13. Contact Us

If you have questions about this Privacy Policy or your personal data, please contact us via our contact page.